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Short answer
File Timeline records observed file names, locations and activity. A backup keeps copies of file contents that can be restored. Use a timeline to investigate a rename or move; use a backup or Recycle Bin when you need a missing document or an earlier saved version.
Before you start
- File Timeline for observed activity, or a previously configured backup for recoverable copies.
- Access to the relevant folder and, for restoration, its backup location.
Start here
Decide what you need
If you need to know where a file went, search its earlier name in File Timeline. If you need the contents back, check Recycle Bin or the backup that covered the file.
Check the timeline's evidence
Open the relevant activity and read Details. Follow Show in folder only when the current location is available. The event itself is not a copy of the document.
Check your backup separately
For Windows File History, open its restore interface and check that the missing file and the needed date exist in the backup. Follow the backup tool's restoration instructions.
Verify the restored copy
Open the restored file and check its contents before relying on it. For future protection, confirm the folder is included in your backup and try restoring a harmless sample.
Check your result
- You know whether you need an activity record or recoverable contents.
- The backup contains the intended file, not just a record of its name.
- Your observed scope and backup scope have each been checked.
The names sound similar, but the records differ
File Timeline's retained activity can help explain when a name or location changed. Windows File History is a separate Microsoft backup feature that saves recoverable copies when configured.
Clearing File Timeline activity does not delete observed files. It does remove the records you might otherwise search later.
Retention and gaps
A longer timeline retention period does not create older file versions. Activity from before setup, outside scope or during observation interruptions may be absent.
A backup also has its own scope, schedule and retention. A filename in a timeline is not evidence that any backup captured it.